Looking for the best-managed file transfer software?

Hackers and attackers are eyeing important business data like never before and therefore, every enterprise should have a secure Managed File Transfer solution to ensure data security along with meeting their data transfer requirements. There are some unavoidable issues like concerns of data loss/leakage, absence of collaboration or versioning capabilities, lack of audit and reporting trail, etc that are posing a great challenge to enterprises to secure their data as legacy file sharing methods are not able to do so. This is why having a secure Managed File Transfer solution is a must for enterprises.

But, getting the best-managed file transfer software that could fulfill your enterprise needs is easier said than done. Having said that, there are some utmost important requirements in the world of secure data sharing practices that each enterprise needs. Know some of them before you invest in secure Managed File Transfer software.

Policy-based controls and link expiration

A reliable and Secure Managed File Transfer software offers organizations the ability to control everything their users can do during file transfers, via simple policies such as – specifying file types that can be shared, setting file size limits, user quota limits, enforcing highly secure sharing, and identifying safe vs unsafe email domains.

Reporting and audit trail

It should also provide a comprehensive audit log of all actions. For example - who logged in/out, who shared what file, when, and from which system, and who received/downloaded these files – are all recorded. The reports of all these records must be available to administrators or can be downloaded in pdf/xls form.

Privacy – encryption key control

Some Managed File Transfer software allows their customers control over the encryption keys used to protect data when stored at rest. Encryption or anonymization of data is an important step to take for compliance. But encrypting data and retaining control over the keys (as opposed to trusting the Managed File Transfer SaaS solution) demonstrates ‘separation of duties’ which is a higher bar to attain. Being able to prove to a regulator that data was not only encrypted but further encrypted with a separation of duties will put businesses in a less vulnerable position from a regulatory standpoint – in the event of a breach.

No file/data size limitation

Some of the best best-managed file transfer software provides enterprises the ability to transfer files of any size or type, in a safe and controlled manner. They allow access of files or folders that can be edited and sent back via the same secure ecosystem while being protected at every step of the way.

Version control

Secure Managed File Transfer software should ensure all data is automatically version controlled, which means that an enterprise can be sure that their employees are always working on the latest version of the file with the option to rewind back to previous versions if needed. Also, employees can track document changes across multiple data sources and devices.

Data Security at rest and in-flight

It should provide an organization the ability to transfer files of any size or type, in a safe and controlled manner. Also, it should ensure data is safe when in flight as well at rest as using strong ciphers.

Easy deployment model

With the security and privacy of best managed file transfer software promise, it is also important for them to support a range of deployment models that may suit the enterprise's needs. It should provide an option to be consumed as a fully hosted SaaS service, or on-premises with a local storage targe or in a ‘hybrid’ model.